{"id":269,"date":"2026-02-25T12:41:32","date_gmt":"2026-02-25T12:41:32","guid":{"rendered":"https:\/\/4ccommunitycentre.org.uk\/?page_id=269"},"modified":"2026-07-24T21:33:48","modified_gmt":"2026-07-24T20:33:48","slug":"elementor-269","status":"publish","type":"page","link":"https:\/\/4ccommunitycentre.org.uk\/?page_id=269","title":{"rendered":"Terms and Conditions"},"content":{"rendered":"\t\t
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Terms & Conditions<\/span><\/h1>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t
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Updated July 2026<\/strong><\/span><\/p><\/div>

Thank you for choosing the 4C Community Centre as your choice of venue for your event.<\/span><\/p><\/div>

We hope it all goes smoothly.<\/span><\/p><\/div>

Please take time to read through our terms and conditions to understand the responsibilities you and the Centre have for the duration of your event.<\/span><\/p><\/div>

Upon confirmation of your room hire, you agree to these terms and conditions.<\/span><\/p><\/div>

Once again, thank you on behalf of the staff and trustees of the 4C Community Centre.<\/span><\/p><\/div>

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1. BOOKING<\/strong><\/span><\/p><\/div>

The 4C Community Centre may only be used for the purpose stated on the booking form and only the area paid for may be used, within the agreed hours.<\/span><\/p><\/div>

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The Hirer [you] shall not sub-hire the premises, or allow the premises to be used for any unlawful or unauthorised activity.<\/span><\/p><\/div>

The Hirer [you] (or their Authorised Representative, not being a person under 21 years of age), should be on the premises during the period of the booking.<\/span><\/p><\/div>

As the hirer you are responsible for ensuring the centre is not left unattended. If you have finished before your hire time ends and would like to vacate the premises, please ring the emergency number on the invoice email.<\/span><\/p><\/div>

The Board of Trustees [us] has the right to refuse a booking without giving a reason.<\/span><\/p>

2. BOOKING CHARGES<\/strong><\/span><\/p><\/div>

Each space may be hired separately or collectively. The charges are as set out on our website. A deposit is compulsory to secure your booking and will be taken at the cost of 1 hours hire of the room(s), and must be paid within 7 days.<\/span><\/p><\/div>

A full refund will be given if you cancel more than 14 days in advance of your booking. The deposit is non-refundable if you cancel within 14 days of your event.<\/span><\/p><\/div>

For all bookings, payment is due 14 days before each event. For bookings made within 14 days of the event, full payment must be made immediately.<\/span><\/p><\/div>

Bookings will be cancelled if payment has not been received 7 days before the booking.<\/span><\/p><\/div>

Bookings cancelled with 4-7 days\u2019 notice will be charged at 50% of the room hire costs, and bookings cancelled with 3 or less clear days\u2019 notice will be charged in full, unless there are exceptional circumstances at the discretion of the Trustees.<\/span><\/p><\/div>

Keyholder Fee<\/strong><\/span><\/p><\/div>

If your booking is out of hours (Tuesday-Saturday 4pm-Late and all day Sunday and Monday) a one-off keyholder fee (per booking) of \u00a320 will be charged. This charge ensures the building will be opened at the start of your booking and locked at the end of your booking.<\/span><\/p><\/div>

Premium Late Night Hire Fee<\/strong><\/span><\/p><\/div>

If you are requesting your booking to exceed 8pm, a premium late night hire fee of \u00a3100 will be added to your invoice total.<\/span><\/p><\/div>

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Any breakages or damages will be charged accordingly.<\/span><\/p><\/div>

If your event overruns, the Centre reserves the right to charge you for the extra time you have incurred.<\/span><\/p><\/div>

Please note: Any long-term block bookings are subject to regular review by the Trustees.<\/span><\/p><\/div>

3. USE AND RESPONSIBILITY FOR DAMAGE<\/strong><\/span><\/p><\/div>

The Hirer will, during the period of the hiring, be responsible for the supervision of the premises. They also accept responsibility for any damage, however slight, to the building and the contents.<\/span><\/p><\/div>

Hirers must leave the Hall or Room in the same clean and tidy condition as they find it.<\/span><\/p><\/div>

Hirers are responsible for the setup and breakdown and general cleaning of each room, this includes setting up and putting away tables and chairs (this must be done within the agreed time of the event, not before or after).<\/span><\/p><\/div>

The Hirer will also be responsible for making good any damage or loss and for ensuring that the requirements of the Law in regard to the use are fully observed, to obtain licenses where necessary and pay such fees or royalties as may be due. The Hirer will need to check if they need a Temporary Events Notice or an Alcohol License.<\/span><\/p><\/div>

Please recycle where possible. As an eco centre it’s important that all hirers help us with our eco mission. The large green bins on the car park are clearly labelled. Please ensure the correct wastage goes into the correct bin, as if there is found to be contamination we can be liable for charges from the council. As we encourage people to recycle more there is no limit to how much wastage can be recycled, however, only up to 3 general waste bags can be put into the bins. If any more is needed this will be charged at \u00a35 per bag, if the additional costs exceed \u00a360, we will invoice you \u00a360 for a bin collection as that is the councils fee for additional collections. CCTV is in operation. If you do no want to incur a general waste charge please take your general waste home with you to dispose of.<\/span><\/p><\/div>

Please avoid sticking anything strong to the painted walls as paint has been ripped off due to decorations. Please use the windows and bar counter top where possible and remove any adhesives you may use.<\/span><\/p><\/div>

The Community Centre must be vacated at the agreed time, no later. If later, an additional fee will be charged. (See point 2 for additional charges)<\/span><\/p><\/div>

4. SAFETY<\/strong><\/span><\/p><\/div>

Hirers should familiarise themselves with the locations of the Emergency Exits, Fire Extinguishers and the Safety Notices displayed in the Hall. In particular, they must ensure that access to the exits and equipment is kept free from obstruction. All our electrical items are tested to comply with HSE standards. Any electrical appliances and installations that the user brings and plugs into the community centre must be similarly tested. We reserve the right to refuse their use if up-to-date test certificates are not available.<\/span><\/p><\/div>

The hall bar area is not a fully equipped kitchen and therefore should not be used to cook any foods on site. You are welcome to bring electric warmers or slow cookers but no gas warmers or deep fat fryers. If you are wanting a BBQ please speak with the office staff as a risk assessment would need to be carried out.<\/span><\/p><\/div>

Any damage incurred due to faulty equipment will be charged to the user in accordance to the cost of repair.<\/span><\/p><\/div>

Should the need arise, there is a community defibrillator located on the outside of the building of Christ Church, facing the car park. Please call the emergency services and follow the instructions.<\/span><\/p><\/div>

Inflatables are allowed inside the hall but please ask your supplier for low height inflatables. We recommend using Jalmac Leisure.<\/span><\/p><\/div>

Please note: We do not have a First Aider on site but have a small first aid kit available for hirers.<\/span><\/p><\/div>

5. CAPACITY<\/strong><\/span><\/p><\/div>

The capacity of the hall is limited to 100 persons at any one time, with up to 100 persons able to be seated.<\/span><\/p><\/div>

The capacity of our meeting rooms is as follows: Longden is 15 persons, Wragg is 12 persons, and Dove is 7 persons, layout dependant.<\/span><\/p>

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5. RESPECT<\/strong><\/span><\/p><\/div>

We are situated close to residential properties and all Hirers are asked to be considerate to our neighbours. This means making as little noise as possible when outside of the Community Centre, and being considerate when leaving the centre, particularly in the evenings. Users wishing to stay later than 20:00 hours may make a request, but this will be at the discretion of the board of trustees and on a case-by-case basis. The additional time will be charged in accordance with our hourly rate for the room(s) that has been hired.<\/span><\/p><\/div>

On no account can amplified music be played outdoors and music played indoors shall only be played at a reasonable level. Where the trustees raise a concern to the hirer about the noise level during the event, as a last resort we reserve the right to turn any music off.<\/span><\/p><\/div>

The car park should be used responsibly to minimise the need for on-street parking on Taunton Road. In the event that there is an overflow, make sure that there is no obstruction to the main entrance from Taunton Road and to parking and access to neighbouring houses. No parking is allowed on the path adjacent to the building or the grass areas to ensure emergency access at all times.<\/span><\/p><\/div>

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Lastly, we would like to take this time to remind you that we are a community centre and there may well be a booking directly after your booking. This is why we have strict terms and conditions, so that the rooms are left in the same way as you found them. We are also a registered charity and when our terms and conditions are not adhered to, it hits us financially. <\/span><\/p>

We would also like to take this opportunity to thank you for choosing the 4C Community Centre for your booking and we hope you have a great time!<\/strong><\/span><\/p><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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To view our latest availability on our calendar please click the navy button to agree to our terms and conditions.<\/strong><\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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\n\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\tPlease click here to agree to Terms & Conditions<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

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